Outlook or Vista not indexing? Check your power options!

Over the past few weeks (months?) I've noticed my searches in outlook getting worse and worse for accuracy. Oven more odd the searches are always accompanied by the:

"Search results may be incomplete because items are still being indexed. Click here for more details"

When you click you get the indexing status box (also available from Tools/Instant Search/Indexing Status) which always tells me there are 40,000+ messages to index. Quite worrying but not enough for me to do anything. Well today I couldn't find a piece of email which means me getting some money so I felt obliged to fix it.

There's various fixes out there Exchange System Management Tools breaks indexing or Rebuild the index on your computer. None of these worked for me. I even hit "restore defaults" which deletes the index and forces a reboot. I did notice that when I hit rebuild it always said "Complete" right away. Even more annoyingly it would then say "0 items indexed" and to really rub it in "Indexing speed is reduced due to user activity"

Googling for that final phrase found this: Power Options stops indexing. I checked my power settings and it was on balanced. I switched to Power and as soon as I did the index count started going up. I guess at some point in the past I had decided to be a little green and one of those settings convinces the indexing service to do ABSOLUTLY NOTHING. This wouldn't be so bad if there was any other way to search in outlook. At least Windows explorer will drop back into slow mode where it actually looks in the file but outlook just DOES NOTHING BUT SIT ON ITS HANDS while telling you that the search results at STILL incomplete. What a horrible design flaw. At least in the indexing status box put a message that says "Al Gore has decreed that indexing is bad for the dolphins so we stopped doing it".

Anyway now I have 9000 items indexed and a few of them appear to be my outlook emails since that count is now down to 33,000ish. Lets hope I put all the right keywords in here so that others can find it a bit quicker than I did.

(Yes I know that's a lot of email - I'm a VERY popular guy you know)

Published 08 August 2008 01:59 PM by zman


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